PRIVACY NOTICE

Chemistry Recruitment is a specialist recruitment business operating across immersive technology, Technology and SaaS, and creative and marketing.

For data protection purposes, the controller responsible for your personal information is:

[FULL REGISTERED COMPANY NAME], [REGISTERED OR BUSINESS ADDRESS], Company number: [COMPANY NUMBER], ICO registration number: [ICO REGISTRATION NUMBER, IF APPLICABLE], Email: [email protected]

This Privacy Notice explains how we collect, use, store and share personal information relating to candidates, clients, prospective clients, website visitors and other professional contacts.

The information we collect depends on your relationship with Chemistry.

We may obtain personal information:

If somebody refers you to Chemistry, we may initially receive your name, contact details and limited information about your professional background. We will provide you with appropriate privacy information when we contact you.

We may use personal information to:

We do not sell personal information.

Depending on the circumstances, we process personal information because:

When relying on legitimate interests, we consider whether our use of the information is necessary, proportionate and consistent with your reasonable expectations.

Where we process sensitive or criminal-conviction information, we will only do so where an additional lawful condition applies and appropriate safeguards are in place.

Where we rely on consent, you may withdraw that consent at any time. This will not affect processing carried out before consent was withdrawn.

We may share relevant personal information with:

We will not send your CV to a client for a specific vacancy without first discussing the opportunity with you.

We use trusted technology providers, including Airtable, to manage candidate and client information. These providers may only process information for authorised purposes and must protect it appropriately.

Some of our technology providers, including Airtable and GoDaddy, may store or process personal information outside the UK.

Where personal information is transferred internationally, we take reasonable steps to ensure that appropriate legal safeguards are in place. These may include transferring information to a country covered by UK adequacy regulations or using approved contractual protections.

We retain personal information only for as long as it is reasonably required for the purpose for which it was collected.

Our usual retention periods are:

Meaningful contact may include discussing an opportunity, receiving an updated CV or having you confirm that you wish to remain within our professional network.

Information collected for vetting, identity verification or right-to-work purposes will be deleted when it is no longer required, unless we have a legal obligation to retain it.

We may retain a minimal suppression record after you opt out of marketing. This enables us to record your preference and avoid contacting you again.

At the end of a retention period, we will review the information and delete or anonymise it unless there is a clear legal or business reason to retain it for longer.

We may contact candidates and professional contacts about relevant opportunities, recruitment services or market information where permitted by law.

You can ask us to stop sending marketing communications at any time by using the unsubscribe option provided or emailing [email protected].

Opting out of marketing will not prevent us from contacting you about an active application, recruitment assignment, placement or existing business relationship.

Our website is built and hosted using GoDaddy. GoDaddy may process technical information about website visits, including IP address, browser and device information, visit times and approximate location, to provide website functionality, security and analytics.

We use a cookie preference tool so that visitors can accept or decline optional cookies and tracking technologies.

If we add third-party analytics or advertising tools, such as Google Analytics or the Meta Pixel, we will update this Privacy Notice and our Cookie Notice accordingly. Optional tracking tools will only be activated where the required permission has been obtained.

Further information about the cookies used on our website is provided in our Cookie Notice.

We may use technology to help organise, search and identify potentially relevant information. However, we do not make decisions producing legal or similarly significant effects about candidates solely through automated processing.

Recruitment decisions involve human review and judgement.

We use appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

Access to personal information is restricted to people and service providers who require it for legitimate business purposes.

Although no online service or storage system can guarantee absolute security, we regularly consider the measures required to protect the information under our control.

Depending on the circumstances, you may have the right to:

These rights are not absolute and may be subject to legal exceptions.

To exercise a right or ask a privacy question, contact [email protected]. We may need to verify your identity before completing a request.

Please contact us first if you have concerns about how we use your personal information. We will investigate the matter and try to resolve it.

You also have the right to complain to the Information Commissioner's Office:

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Telephone: 0303 123 1113. Website: www.ico.org.uk

Our website may contain links to websites operated by other organisations. We are not responsible for the content or privacy practices of those websites.

You should review the relevant privacy information before providing personal information through a third-party website.

We may update this Privacy Notice to reflect changes to our services, technology or legal obligations.

The latest version will be published on our website and will show the date on which it was last updated.